Procedures
for the Partnership
and Recipient Process
1.
BBF receives numerous requests for assistance. BBF already works with established partner agencies in many locations internationally. Completion of an International Recipient Application does not automatically result in the grant
of requested items.
2. The requesting recipient must notify BBF of the specific material resources needed in the particular country. This list should be as detailed as possible. This document should be prepared by professionals and/or beneficiary participants with the knowledge of the needs in the country. In addition, complete and submit the
International Recipient Application.
3.
The following must be provided to BBF: a statement indicating that
the donated goods will be distributed at no cost to the ultimate recipient
and documentation identifying the sponsoring organization's and recipient's
charitable status such as 501(c)(3) certification or non-governmental
organization (NGO) certificate of registration from overseas partner agency.
An official document from the recipient country's government stating the
organization or institution has duty-free status for the goods being shipped
(imported) is required. Please submit any background literature, brochures,
annual reports and other information describing the organizations involved.
4. If the material being requested by the recipient country will be used within a national and/or community development plan, BBF requires a copy of this plan that outlines the distribution process, duration of plan and evaluation process of the effectiveness.
5.
Documentation stating that there are warehouse or storage facilities available
for the shipment must be provided.
6.
Recipients must provide complete consignee information, including a contact
person, address, telephone and fax numbers and email address. The consignee
must be capable of clearing the container through customs and providing
appropriate logistical in-country support.
7.
An outline of the distribution plan stating who the end user of the
donated materials will be, and a promise to submit a written report
on the distribution process once the shipment arrives.
8.
Once distributed, the recipient organization is required to provide BBF
with distribution reports and other documentation such as photographs,
newspaper articles and letters supporting the effort by appropriate officials
and professionals.
9.
It may be the responsibility of the recipient/sponsoring organization
to cover the costs associated with the shipment (in-land and ocean transportation
and BBF program service fee).
10. The recipient is required to confirm its request for material selected
from the BBF provided inventory list in writing. The list provided will
include relative information such as product description, quantities on
hand, dating information and any distribution restrictions.
CLICK
HERE TO FILL OUT THE APPLICATION FORM
Brother's Brother Foundation
1200 Galveston Avenue
Pittsburgh PA 15233
Phone: 412-321-3160
Fax: 412-321-3325
mail@brothersbrother.org
