Brother's Brother Foundation
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Connecting People's Resources with People's Needs

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Procedures for the Partnership
and Recipient Process

1. BBF receives numerous requests for assistance. BBF already works with established partner agencies in many locations internationally. Completion of an International Recipient Application does not automatically result in the grant
of requested items.

2. The requesting recipient must notify BBF of the specific material resources needed in the particular country. This list should be as detailed as possible. This document should be prepared by professionals and/or beneficiary participants with the knowledge of the needs in the country. In addition, complete and submit the
International Recipient Application.

3. The following must be provided to BBF: a statement indicating that the donated goods will be distributed at no cost to the ultimate recipient and documentation identifying the sponsoring organization's and recipient's charitable status such as 501(c)(3) certification or non-governmental organization (NGO) certificate of registration from overseas partner agency. An official document from the recipient country's government stating the organization or institution has duty-free status for the goods being shipped (imported) is required. Please submit any background literature, brochures, annual reports and other information describing the organizations involved.

4. If the material being requested by the recipient country will be used within a national and/or community development plan, BBF requires a copy of this plan that outlines the distribution process, duration of plan and evaluation process of the effectiveness.

5. Documentation stating that there are warehouse or storage facilities available for the shipment must be provided.

6. Recipients must provide complete consignee information, including a contact person, address, telephone and fax numbers and email address. The consignee must be capable of clearing the container through customs and providing appropriate logistical in-country support.

7. An outline of the distribution plan stating who the end user of the donated materials will be, and a promise to submit a written report on the distribution process once the shipment arrives.

8. Once distributed, the recipient organization is required to provide BBF with distribution reports and other documentation such as photographs, newspaper articles and letters supporting the effort by appropriate officials and professionals.

9. It may be the responsibility of the recipient/sponsoring organization to cover the costs associated with the shipment (in-land and ocean transportation and BBF program service fee).

10. The recipient is required to confirm its request for material selected from the BBF provided inventory list in writing. The list provided will include relative information such as product description, quantities on hand, dating information and any distribution restrictions.


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