Charitable Donation Request

For Hand-Carry Medical Mission Trips

BBF provides medicines and supplies for mission trip groups to hand carry abroad. If you are interested in receiving supplies for a hand carry mission abroad, please fill out our Hand-Carry Mission Trip Request Form.

For International Container Shipment Requests

BBF also currently works with many organizations to send container shipments to various locations internationally.
The procedure for partnering with BBF to sponsor a container shipment is as follows:

1. The requesting recipient must notify BBF of the specific material resources needed in the particular country. This list should be as detailed as possible. This document should be prepared by professionals and/or beneficiary participants with the knowledge of the needs in the country. In addition, complete and submit the Aid Request Form.

2. The following must be provided to BBF:

  • A statement indicating that the donated goods will be distributed at no cost to the ultimate recipient.
  • Documentation identifying the sponsoring organization’s and recipient’s charitable status such as 501(c)(3) certification or non-governmental organization (NGO) in the United States.
  • Certificate of registration from overseas partner agency.
  • An official document from the recipient country’s government stating the organization or institution has duty-free status for the goods being shipped (imported). Please submit any background literature, brochures, annual reports and other information describing the organizations involved.

3. It may be the responsibility of the recipient/sponsoring organization to cover the costs associated with the shipment (in-land and ocean transportation and BBF program service fee).

4. If the material being requested by the recipient country will be used within a national and/or community development plan, BBF requires a copy of this plan that outlines the distribution process, duration of plan and evaluation process of the effectiveness.

5. Documentation stating that there are warehouse or storage facilities available for the shipment must be provided.

6. Recipients must provide complete consignee information, including a contact person, address, telephone and fax numbers and email address. The consignee must be capable of clearing the container through customs and providing appropriate logistical in-country support.

7. An outline of the distribution plan stating who the end user of the donated materials will be, and a promise to submit a written report on the distribution process once the shipment arrives.

8. Once distributed, the recipient organization is required to provide BBF with distribution reports and other documentation such as photographs, newspaper articles and letters supporting the effort by appropriate officials and professionals.

9. The recipient is required to confirm its request for material selected from the BBF provided inventory list in writing. The list provided will include relative information such as product description, quantities on hand, dating information and any distribution restrictions.

Completion of an Aid Request Form does not automatically result in the grant of requested items.

Click here to go to Brother’s Brother Foundation’s Aid Request Form.